Programme Management Office Senior Officer (Grants and Contracts), Multiple positions

Description and Requirement

Functional Responsibilities

Under the overall supervision of the Programme Management Office Specialist (Grants and Contracts), the Programme Management Senior Officer (Grants and Contracts) will work to support the delivery of Fund activities. He/She will collaborate closely and engage actively with the Program Unit assigned role in the designated funds, and will be responsible for:

Grant management

• Prepare grant awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations;
• Review grant budgets, and financial reports against approved budgets, to provide critical feedback to the implementing partners, programme unit, and supervisor;
• Monitor budgets in grant proposals and verify their consistency with prevailing market rate; assist in discussion/negotiation of costs/fees as required;
• Verify reporting requirements are adhered to and liaise closely with the Program and
• M&E teams and the supervisor on any delays or other difficulties;
• Review payment requests and ensure payments are processed based upon the grant agreement. agreed payment schedules, and fund availability;
• Support the Finance Officer in budgeting and forecasting of grant related expenditures; ensure variances are communicated at an early stage;
• Communicate with and provide guidance/advice to implementing partners on grant-related and financial matters, in collaboration with the relevant Program unit and the PMO Finance team
• Resolve operational and process issues related to grant management, and refer complex issues to the supervisor with recommendations for courses of action;
• Coordinate the process of operational and financial closure of grants and projects;
• Contributing to the coordination and follow up on the audits of Implementing Partners;
• Highlight risks and delays to the supervisor and team as appropriate

Requirements

Education/Experience/Language requirements

A. Education

• Advanced University degree – (Master’s degree or equivalent) preferably in administration, development studies, economics, project management, finance or an equivalent degree in related fields is required.
• Bachelor degree in related discipline in combination with additional 2 years of relevant work experience may be accepted in lieu of an advance university degree
• Completion of the PRINCE2 Foundation certificate is an advantage.

• Minimum of 2 years of experience in contracts/grant management and/or project administration is required.
• Previous experience with, and a good knowledge of the development and humanitarian sector/working with UN, Donors, NGOs is an advantage;
• Additional experience of project support functions (finance, human resources, procurement & logistics) is an advantage.
• Good knowledge of contractual and accounting principles and modalities is preferred;
• Thorough knowledge of UN rules and procedures in budget or grant management and contracting is highly desirable.
• Demonstrated ability to conduct financial and budget analysis is strongly desirable.
• Prior experience with UNOPS is an advantage.
• Experience with Google Workspace is an asset.

• Fluency in both English and Myanmar/Burmese languages is required (written and oral expression)