Procurement Associate

Description and Requirement

Under the supervision of the Procurement Specialist

Summary of Key results area:

1. Transactional Procurement Support services
2. Procurement planning, requisitions and sourcing
3. Bidding and tendering processes
4. Contract administration
5. Team Management
6. Knowledge Building and Knowledge Sharing

1. Transactional Procurement Support services
Administers a range of transactional-procurement support activities, ensuring compliance with UNOPS rules, regulations, policies and strategies, including the following:

• Incorporation of necessary steps to embed sustainability in the procurement process.
• Completeness of submissions to the Contract and Property Committees (CPCs).
• Completeness of documentation for preparation/processing of Purchase Orders, Contracts, LTAs or their Amendments.
• Provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using United Nations Global Market Place, and other external sources;
• Set-up/enhancement and maintenance of the local supplier database, ensuring regular update of data.
• Information databases, all procurement files and records updated and maintained.
• Status reports generated, as required.
• Availability of all supporting documents for audit and review purposes;

2. Procurement planning, requisitions and sourcing
Administratively and technically supports the office’s planning, requisitions/procurement and sourcing support processes, focusing on achievement of the following results:

• Collaboration with projects personnel and Managers in the preparation of their procurement plan, awarding, administering and monitoring of all matters related to procurement for the given geographical area / project activity.
• Maintenance and update of procurement monitoring processes for projects and provision of feedback on purchase orders to requesting office;
• Provision of proposals to requesting entity on modes for providing goods, works and services, including procurement deadlines for each stage;
• Review of requisitions for completeness.

Requirements

Education/Experience/Language requirements

Education

• Completion of secondary school is required.
• First University Degree preferably in Pharmacy, Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, or related areas is desirable but not required.
• Relevant certification in procurement and supply chain management (CIPS or similar) is a distinct advantage.

Experience

• A minimum of six (6) years of relevant experience in providing procurement support services in national and/or international public or corporate organizations.
• Supervisory experience of personnel in procurement support services.
• Experience in working with a range of stakeholders in developing countries.
• Some experience in UN system organizations is desirable.
• Experience in use of Enterprise systems including OneUNOPS is desirable
• Experience in the usage of computers and office software packages (e.g. MS Office newer versions, Google Suite Applications) is desirable.

Language

• Fluency of English and Myanmar language is required
• Knowledge of another official UNOPS language is an asset

To apply directly,please click
https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=29547