Office Secretary

Description and Requirement

• Arrange appointments, HOD meetings and monthly meetings etc.
• Attend meetings and keep meeting minutes
• Maintain MD’s agenda and diaries
• Make travel arrangements for MD
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring that they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Negotiate terms with suppliers to ensure the most cost-effective orders
• Prepare and collate reports

Requirements