Administration Associate (Reannouncement)

Description and Requirement

Functional Responsibilities

1. Management Support
2. Team Management
3. Facilities Management
4. Knowledge Building and Knowledge Sharing

• Coordinates individual work areas and coaches personnel in execution of standard office transactions, processes and client services for work areas, ensuring full compliance with UNOPS rules, regulations, policies and strategies and knowledge of the work areas.
• Monitors team performance against service agreements with clients, and client satisfaction
• Implements the control mechanism for designated administrative services, including maintenance of administrative control records such as commitments and expenditures.
• Administers inventory control, supervising proper issuance of inventory items and supplies.
• May be designated transactional role in OneUNOPS/Enterprise system
• Compiles data and researches information for planning of financial resources/administrative budget for administrative services.

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.

• Responsible for property and premises maintenance including scheduled cleaning, building repairs, maintenance and enhancements, landscaping, storage management, plumbing and sewage system,  and outsourced canteen facilities.
  - In close coordination with the 3PI Team, conduct routine inspection and maintenance to ensure structural integrity of facility and recommend further cost-effective improvement
• Undertaking assessment and requisition of supply needs for office premises.
• Preparing and maintaining records and writing reports.
• In close coordination with 3PI Team,  procurement,  and other relevant units, ensure timely implementation and completion of repairs and renovation works within  the office premises and facilities

Requirements

Education/Experience/Language requirements

a. Education

• Completion of secondary school is required.
• First University Degree preferably  in Civil Engineering  or equivalent disciplines in combination with qualifying experience may substitute some of the required years of experience. Structural or Civil Engineering Certification is a distinct advantage.

• Minimum of six years of proven experience in any two of the following functional areas: general administrative, logistics, or operations/support services in national or international public or corporate organizations and out of this at least 2 years in camp/building facilities management administration and maintenance.
• Some experience in UN system organizations is desirable.
• Proficiency in computers and office software packages (e.g. MS Office, Google Suite, etc) and experience in handling web-based management systems is required.
• Experience in use of Enterprise systems (e.g. SAP, Oracle, Agresso based systems is desirable.
• Demonstrated experience or exposure to  Engineering design softwares is desirable

• Full working knowledge of English and Burmese is required.
• Knowledge of a second UN or regional working language is an asset.