Logistics Manager

Solidarites International

Solidarités International is an international humanitarian organization which provides aid and assistance to victims of war or natural disaster. For almost 35 years the association has focused on meeting three vital needs - water, food and shelter - by carrying out emergency programmes followed by longer-term reconstruction projects.


Solidarités International Myanmar has been working in Myanmar since 2008 with the agreement of the Ministry of Social Welfare, Relief and Resettlement.


SI’s current programs in Myanmar include:

Provision of life-saving and humanitarian assistance to families affected by violence in Rakhine State. This program is currently implemented in IDP camps, host and surroundings communities in Sittwe and Pauktaw Townships.

Emergency response to conflict-affected populations in Kachin State through an improved access to water, sanitation and hygiene as well as food security and livelihood activities.

  Kachin State    18 January 2019
Job Reference: MJ1547798761548

Job Location: Bhamo, Kachin State                

Beginning of contract: 15/03/2019

Contract duration: 12 months (with high possibility of extension)                

Probation period: 3 months

Job range: 1,230,260 Myanmar Kyats + Social benefits (medical coverage, 12 days of Annual leaves, Public Holidays per year, yearly-ended bonus, etc.)

What we offer : Inpat status can be entitled relocated employee according to SI internal Relocation Procedure (Advantages : 125 000 MMK monthly allowance + 125 000 MMK installation in 1st month of salary + 1 domestic round-trip Break from workplace to home state in each 6 months after 3 months in Seniority)

Deadline date for submission: 2nd of February 19

Mission/Objectives: 

  • The Logistics manager will implement and supervise all logistics operations at his/her assigned base. 
  • He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
  • He/she will assist the base manager or the field coordinator in the implementation of safety rules

List of main tasks

Supply Management

  • Manage the Solidarités International purchasing procedures and those from donors funding the programs
  • Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
  • Ensure that budgetary lines related to logistics are monitored and observed
  • Participate in the drafting the call for tenders
  • Select storage locations and create a plan for the development and security of these sites
  • See that all documentation linked to stock is complete and correct 
  • Organize the installation, safe-guarding and monitoring of materials

Vehicle Fleet Management

  • Supervise the planning and execution of maintenance and repair work on mission vehicles
  • Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
  • Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded

Monitoring of IT Equipment/ Premises Management

  • Update antivirus software
  • Ensure the maintenance and correct use of IT equipment
  • Ensure premises are secured, maintenance and rehabilitation done
  • Ensure that life and work conditions established by the logistics coordinator are implemented

Finance/ HR Management

  • Analyze and follow logistics budget lines for all donor project ongoing on its assigned base
  • Analyze and quantify logistics personnel needs
  • Conduct performance reviews for members of the logistics team

Security

  • Implement team safety measures as determined by the coordination team 
  • Train teams in safety rules and procedures
  • Pass on any security-related information to his/her line manager 

Reporting/Capitalization

  • Consolidate logistics packs monthly and pass on to the logistics coordinator
  • Provide the logistics coordinator with all information needed to draft intermediary and final reports
  • Pass on purchasing reports for closed programs to the coordinators at the established frequency

ORG CHART POSITION (reporting and functional relationships)

  • Line manager: Field coordinator
  • Line report(s) on base: Entire base logistics team
  • Functional manager: Logistics Coordinator

Requirements

Personal abilities

  • Good organisational skills, rigor, flexibility
  • Proactivity, reliability, Team player
  • Sense of initiative, team management

Technical competences

  • Skills in logistics
  • 2 years of professional experience in INGO / in similar position
  • Good level of English mandatory (oral and written)
  • Strong computer skills compulsory (Excel, Word)

Important to be considered : the position you want to apply has to be submitted CV plus cover letter with references.
ONLY selected candidate will be contacted.

Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.