Head Teacher Secretary (SLG Education)

Head Teacher Secretary (SLG Education)

RESPONSIBILITIES

I. GENERAL SERVICES

• Performs executive secretarial functions for Head  Teacher
• Relieves HT of details which do not require their personal attention by the use of discretion and thorough knowledge of district/ office policies and procedures;
• Uses a variety of automated systems equipment to produce such materials as correspondence, reports, contracts, specifications and/or other data;
• Uses computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments;
• Maintains calendar of appointments for the HT, ensuring the HT is apprised of all appointments and changes as well as matters requiring immediate attention;
• Takes notes of minutes of meetings or hearings and prepare them to be in final document format;
• Answers telephone and responds to requested information and/or refers inquires to the appropriate party;
• Arranges appointments and meetings and prepares materials for them;
• Compiles a variety of data to be used as a basis for reports and prepares reports or statements;
• Maintains files for the HT, ensuring that material is properly marked and accessible for immediate use by the HT;
• Performs responsible clerical work in the maintenance of complex and confidential records and files, both manually and by use of computers;
• Opens, sorts, and screens incoming mail and answers routine correspondence;

II. COORDINATING