Company Profile 

The Myanmar Red Cross Society (MRCS) is the largest humanitarian organization in the country with presence in all 330 townships. As a volunteer-based organization, MRCS provides several humanitarian services to vulnerable populations throughout the country. The status of MRCS as an auxiliary to the government in humanitarian work is articulated in the Myanmar Red Cross Law which was last revised in August 2015. Since the revision of the MRCS law, an organizational development process has been initiated in MRCS to adjust the organization’s structure and ways of working to reflect the current legal base and changed operational context.

The vision of MRCS is to be a well-functioning National Society with the capacity to provide humanitarian services to vulnerable people in Myanmar and beyond.

The mission of MRCS is to develop safe and resilient communities through integrated community-based initiatives, promoting humanitarian values by resourceful branches and through a network of volunteers and members. The Myanmar Red Cross also plays an auxiliary role to the state within the humanitarian context.

Myanmar is in a process of rapid change, with the country demonstrating a highly complex operating environment for resilience programming. Most of the externally-supported MRCS projects’ focus on conflict/post-conflict settings and hazard-prone areas, including the Ayeyarwady Delta, the South-East, Rakhine and Kachin State and Yangon. These areas are where most community-based projects are being implemented. Concurrently, MRCS also has a countrywide network of regional/state and township branches with core services delivered through its brigade volunteers. Such core services/activities include blood services, First Aid training and provision, disaster response and humanitarian services.

MRCS relies on grants from national and international partners, donors and the Red Cross Movement. In addition, it accesses funding through its commercial income-generating activities, including trainings in first aid, its printing press, office rental and donation boxes, which are present in key locations throughout the country.

Naypyidaw   05 November 2019
Job Reference: MJ1572927104376

Career Opportunities

Position Title    : Admin Officer

No. of Post    : (1) Post

Report to    : Programme Manager and Deputy Director

Department    : Disaster Management Department

Project    : Enhancing Emergency Response Capacities and Disaster Preparedness

                                        of Urban Communities Project

Duty Station    : Nay Pyi Taw/ Yangon

Grade    : D2

Benefits Packages : Salary + Insurance + Training + Travelling Allowances + Casual Leave + Quarantine Leave + Annual Leave + Medical Certificate Leave +

                                        Maternity Leave + Substituted Leave

Application Deadline    : (18/ 11/2019), 16:30

Myanmar Red Cross Society (MRCS) is volunteer based humanitarian organization throughout the whole country acting with and for the most vulnerable at all times. Benefit Package consists of Paid Medical, Annual, Casual Leave, Insurance, On-Duty for Training, Provide Accommodation Allowance & Hardship Allowance for specific area, Training and Development Opportunities, Promotion and Management Development.
Background: “Myanmar Red Cross Society (MRCS)” is going to start a project called “Enhancing emergency response capacities and disaster preparedness of urban communities in Yangon, Myanmar” with the support of German Red Cross (GRC). The project aims to enhance emergency preparedness and reinforce de-centralised response capacities of Red Cross Branches of Yangon in six selected townships: Thanlyin, Khayan, East Dagon, South Dagon and Dagon (Seikkan), as well as Hlaingtharya.
Purpose of the Position: The ‘Admin Officer’ under direct supervision of ‘Program Manager’ will be responsible to coordinate with MRCS Finance, Admin and Logistics Department, all relevant departments and project staff at HQs and Township levels, and GRC country office to maintain effective admin and financial systems and mechanism.
Duties and Responsibilities
General Administrative
Administrative Support

1.    Provide day-to-day administrative support to Deputy Director, Programme Manager and field officers at HQs and townships branch to plan, implement and monitor Programme activities.
2.    Liaise with finance Department and ensure all protect funds are transferred to respective townships as per the need of the projects.
3.    Liaise with Deputy Director and Programme Manager to initiate project procurement and services in line with standard procedures of MRCS, IFRC and the other donors.
4.    Provide all kinds of admin and logistical support to Deputy Director and Programme Manager to conduct meetings, trainings, workshop, seminars at HQs and field level.
5.    Liaise with administration and logistics to ensure project related inventories of assets both in the field and at the HQ are monthly and quarterly updated.
6.    Carry out any other tasks assigned by the line manager.
7.    Perform other job-related duties and responsibilities as may be assigned by the Dy Director.
Workshop Support
8.    Lead the support for organizing meetings, workshops, and events with tasks such as invitations, venue, logistics, participant arrangements, etc.
9.    Provide support in minute taking and report writing at workshops, meetings or forums when required.
Financial Management
10.    Prepare monthly cash forecasts for planned activities in coordination with the Deputy Director and Programme Manager and submit to GRC within agreed deadlines.
11.    Collect vouchers financial statements and other relevant reports from townships on regular basis and liaise with finance division to process the documents.
12.    Support Programme Manager in preparation and monitoring of budget forecasts and expenditures, and support to annual budget revision and budget planning.
13.    Provide Administration support to Programme Team of all project townships to ensure timely processing of relevant financial documents, and other financial statements.
14.    Maintain and monthly, quarterly updated on Cash Book and compile monthly budget utilization and balance of programme.

Office Documentary Management
15.    Produce regular, timely and accurate on financial reports to Deputy Director.
16.    Maintain fix assets register, distribution list and all record of the Programme.
17.    Maintain office order and all of the office document.
18.    Maintain on staff documents such as leaves, movement orders, officer orders.
19.    Ensure that Program Manager is fully informed on operation matters in the field.
20.    Work towards the achievement of overall goals of MRCS.
21.    Ensure understanding of roles, responsibilities, lateral relationships and accountabilities.
22.    Perform other work-related duties and responsibilities as may be assigned by the supervisor.
23.    Perform other work-related duties and responsibilities as may be assigned by the supervisor.
24.    Understand and practice the Principles of the Red Cross & Red Crescent Movement.
25.    Establish effective working relationships with peers and MRCS Township Branches.
Skills, Competency and Requirements
•    Must be a Myanmar National
•    Age under 50 years old

•    University Degree and Diploma related to the position is preferable
•    Minimum 1 year of relevant experience on Programme Administrative/ Financial or Liaise
•    Strong writing skills and capacity to present clear and concise summary of activities
•    Strong organization, leadership skills and excellent interpersonal relationship
•    Ability to manage multiple priorities to meet deadlines and adhere to program schedule
•    Interest in sharing professional skill as well as learning from others
•    Financial management skills and experience
•    Financial report in English and Myanmar
•    Working in times under tight deadlines
•    Effective English language skill
•    Effective Computer Knowledge Skill (Microsoft Office Package)
•    Interest in learning about the Red Cross/Red Crescent Movement

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