Admin Assistant - Yangon

Early Dawn Microfinance

Early Dawn Microfinance Company Limited (“DAWN”) is a regulated microfinance institution that currently serves over 200,000 clients in 57 branches in Myanmar. It is a fast growing Institution with over 700 employees, with plans to expand to new regions, to serve additional segments of clients, with new and better products and services, to introduce innovations based on technology, and with an obvious need for additional departments and positions (www.dawn.com.mm). DAWN is registered under the Ministry of National Planning and Economic Development, and was granted a license by the Financial Regulatory Department to provide financial services to low-income clients as well as to small and medium businesses.

                                                                            

Kamayut,  Yangon   18 December 2019
Job Reference: MJ1576666605431
(FOR Myanmar National ONLY)
JOB PROFILE

Job Title : Admin Assistant
Location : Head Office, Yangon (but with frequent visits to the branches)
Number of Position : 1
Type of Contract : Open
Reports to : Administrative Officer

Job Purpose:

To assist in administrative functions, manage overall communications, logistics and clerical requirements.
The Office Assistant will assist the Administrative Officer in all the below tasks as needed.

Job Description

Preparing Leasing Contracts such as branch offices, motor cycles and etc…
Organize and schedule meetings and appointments.
Maintaining a filing system (Head Office and warehouses)
Ordering in office supplies (stationary, pantry, stock, etc…)
Making travel arrangements, such as bookings, cars, and arranging hotel accommodation and assisting in reservation for events if needed.
Coordinate with vendors for repairing office equipment such as Generator, counting machine, stabilizer and etc…) 
Arrange for printing documentations and distributing to all the branches
Distributing Promotion Materials to all branches, Government Offices, partners and etc….
Co-ordinate with Branch Staffs and arrange the procurement process for Branch Fixed Assets 
Preparing the payment requests of Admin facilities and submitting to Treasury Department
Provide logistics and other necessary arrangement to set up new offices and existing offices.
Travelling to seeking and inquiry for new branch opening.
Assist in procurement activities and coordinate with Procurement Committee regarding DAWN MFI related activities.
Supervising admin facilities regarding to maintain office common areas
Collection of documentations and dealing with township immigration officer for international staffs if required
Other tasks assigned by supervisor if required

PERSON SPECIFICATIONS

Bachelor's degree and other relevant diploma 
At least one year professional working experience, in development sector preferred
Professional working experience with international organizations preferable
Proven team working ability
Strong communications skill, including proficient English language ability
Computer proficiency in word processing and spreadsheets
Ability and willingness to frequently travel within the country.
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Salary description:
Working Days: Monday to Friday Medical Benefits and Insurance Other Benefits Join an experienced team Learn new skills on the job
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